Catalog Jobs

Catalog Jobs are guided jobs that work through your catalog in the background. Pick a job, such as Fill the gaps or Fix missing images, check the settings WISEPIM prepared for you, and start it. The job scans your products, tells you what it will cost, does the work, and puts every result it is unsure about in a review queue. Nothing reaches your shop until the export step. What this page enables: you can pick the right job for a catalog problem, know what it costs before you start, decide how much WISEPIM may apply on its own, and set a job to repeat by itself. Where to find it: in the Catalog menu, choose Catalog Jobs. It carries a Beta chip: the feature is new and still being improved.

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Where to find Catalog Jobs

The Catalog menu looks different depending on your Interface version (see Appearance Settings): You can also start a job from the products table. Select products, then click Run a job in the selection bar. A menu such as Run a catalog job on 40 products lists the jobs that fit, with the note “You see the estimate before you start.” The job then opens with your selection already filled in. Or open the command menu (Ctrl/⌘ K) and type Catalog Jobs.

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The hub

The hub is where you start jobs and keep an eye on them. Each job card shows what it does, what it needs, how long setup takes (“About 2 minutes to set up”) and chips such as Free (the job uses no AI), Repeats (the job can run on a schedule) or Coming soon. Click Start to open the setup.

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How a job works

Every job follows the same five stages.

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Set up and start a job

The setup is a short wizard. It shows Step 1 of 3 and so on, with Back and Continue. The steps depend on the job: Fill the gaps has Products, How to fill and Start; Complete a supplier sheet has Upload, Read the codes, What to add and Start.

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Choose the products

Under Which products? you pick the scope:

• Only the 40 products you selected, when you came from the products table.
• All 1,250 matching products: everything that matches your filters on the products page.
• Every product this job finds: the job looks across your whole catalog.

Switch on Only parent products, variants follow when values such as frame colour or size are the same for every variant. It saves credits.

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Adjust each step

Each step opens with How to set up this step: keep Recommended or choose Customize. Chips next to each setting tell you where its value comes from, such as Recommended, Your last setting for a shop, From this schedule, Project setting, Shop setting or Default. A setting you changed shows Changed, and Back to recommended resets it. Settings that protect your data are locked and marked Always on. With more than one shop, choose Same settings for every shop or Settings per shop. The What this does preview shows the effect on a sample of your products. The numbers are close, not exact.

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Decide what WISEPIM applies on its own

When should we apply changes for you? sets the confidence threshold for this run: After you have reviewed enough suggestions, WISEPIM can show Recommended from your past reviews with a threshold based on what you accepted before. Everything below the threshold waits in the review queue.

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Choose what happens when it is done

Under When it’s done you pick where accepted changes go. For a WooCommerce shop the choices are:

• Send to WooCommerce after I review: only accepted changes are sent, after a review step.
• Send without waiting for my review
• Give me a WooCommerce import file
• Keep the changes in WISEPIM

With several shops you choose per shop: Send to the shop, Keep in WISEPIM or Download a file. Tick Remember these choices for your shop to reuse them next time.

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Try it first

Try it on 10 products first runs the job on a small sample. The trial suggestions wait in the review queue, and the full run reuses them, so nothing is wasted. Click Start run when you are ready. If a run can’t start, nothing is charged.

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Available jobs

If a job doesn’t fit your project yet, its card says why, for example “Add a second language first” or “You have no other shop in WISEPIM yet”.

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Credits

Some jobs add their own options with a price shown next to the switch: Fetching photos from your old store, photo edits in Image studio, rule-based code decoding and exports are free. Reviewing is free too, including bulk decisions. If credits run out during a run, it pauses with Paused: not enough credits. Top up and click I’ve topped up, or click Continue with what we have: the run uses your remaining credits and lists the products it skipped in the report.

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Limits

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Schedules

A schedule turns a job into an automation that runs by itself. There are two ways to make one:

• On the start step, under Repeat this job, pick Just this once, After every import, When a file arrives, Every day, Every week or Every month. For timed runs, set the Day of the week or Day of the month, the Time and the Time zone. The cost line tells you what each run uses and what that adds up to per month.
• From a template under Run it on a schedule on the hub: Fill gaps every week, Complete new supplier sheets or Fix new missing images. Click Use template.

Your schedules on the hub lists each schedule with its timing, next and last run, and a status chip: Active, Paused, Needs you or Last run stopped. Open one to manage it: The schedule page also shows How it’s set up (When, What, Review, When it’s done, Cost), Since last run and the History of every run. WISEPIM skips a run, and tells you why, when the previous run is still busy, when a run is too late to catch up, or when there aren’t enough credits. You get at most one notification per schedule per day, for example that a schedule needs you, stopped, or was skipped twice in a row. Schedules are automations, so they also show in the Automations builder.

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Follow a run

Open a run from Recent runs to see it live. The header shows the credits used against the estimate, and a line like “So far: 120 applied · 32 to review · 2 need attention”. Steps of this run shows where it is. Each run has a status: Not started, Estimating, Running, Needs your review, Exporting, Done, Stopped, Cancelled, Ready to send, Ready for your file or Ready to go on.

• Cancel run stops after the current batch. Changes already applied stay, and open suggestions stay in the review queue.
• When the run waits for you before exporting, choose Review 32 suggestions, Send what’s accepted now or Download a file instead.

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The run report

When a run finishes, its page becomes the Run report. Use Print for a copy or Run again to repeat it. If a run ran out of credits, the report says how far it got, for example “We ran out of credits after 400 of 1,000 products.”, with Run the rest. If a step failed, everything done before it is kept.

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Act on what you find

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