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Managing Your Products

Welcome to your product management hub! This page is where you’ll spend most of your time organizing, editing, and enriching your product catalog. Whether you’re managing dozens or thousands of products, this guide will help you work efficiently and get the most out of WISEPIM’s powerful features.

The Products page automatically saves your preferences like column visibility, filters, and sorting options, so your workspace stays exactly how you like it.

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What You Can Do Here

  • View and organize your entire product catalog in a customizable table
  • Search and filter products to find exactly what you need
  • Edit products individually or in bulk to save time
  • Enrich product descriptions using AI to improve quality
  • Import and export products from various platforms
  • Collaborate with real-time updates when team members make changes

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Understanding the Products Page Layout

When you first arrive at the Products page, you’ll see:

  • Search bar at the top left for quick product searches
  • Filter and column buttons to customize your view
  • Bulk action buttons on the top right (Import, Export, Bulk Edit, Enrich)
  • Product table showing your products with sortable columns
  • Pagination controls at the bottom to navigate through pages

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Finding Products Quickly

The fastest way to find products is using the search bar:

  1. Click in the search bar at the top left
  2. Type any product information you remember:
    • Product names
    • SKU codes
    • EAN numbers
    • Description text
  3. Press Enter to search, or clear the field to see all products again

The search looks across multiple fields at once, so you don’t need to remember exactly which field contains your search term.

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Advanced Filtering

For more precise searches, use the Filters button:

  1. Click the Filters button next to the search bar
  2. In the filter panel that opens:
    • Add filters by clicking + Add Filter
    • Choose a field to filter by (price, status, category, etc.)
    • Select an operator (equals, contains, greater than, etc.)
    • Enter your criteria
  3. Enable/disable filters using the toggle switches
  4. Choose AND or OR logic for multiple filters
  5. Click Apply Filters to see results

Your filter settings are saved in the URL, so you can bookmark specific filtered views or share them with team members.

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Customizing Your View

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Choosing Which Columns to Show

Tailor the table to show only the information you need:

  1. Click the Columns button in the toolbar
  2. In the column selection panel:
    • Check/uncheck columns to show or hide them
    • Drag columns up and down to reorder them
    • Use the search box to quickly find specific columns
  3. Click Apply Changes to update your view

The Actions column is always visible and stays at the end - this ensures you can always access product options.

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Saving Your Perfect Layout

Once you’ve set up your ideal view, save it as a layout template:

  1. Click the Layouts button
  2. Click Save Current Layout
  3. Give your layout a descriptive name (e.g., “Daily Review View”)
  4. Choose whether to make it your default layout
  5. Click Save

To use a saved layout later, click Layouts and select from your saved options.

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Working with Individual Products

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Quick Product Preview

Get a detailed view of any product without leaving the table:

  1. Find the product you want to view
  2. Click the eye icon in the Actions column
  3. The preview modal shows:
    • All product details and attributes
    • Edit and status change options
    • Navigation to previous/next products

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Editing Product Information

Make quick changes to product details:

  1. Click the edit icon (pencil) in the Actions column
  2. In the edit modal:
    • Update any field by clicking and typing
    • Rich text fields have formatting options
    • Custom attributes appear based on your project settings
  3. Click Save Changes when done

Changes are saved immediately and other team members will see updates in real-time if they’re viewing the same products.

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Changing Product Status

Track your review progress by updating product status:

  1. In the Status column, click the current status chip
  2. Or use the Actions menu → Toggle Status
  3. Status changes between:
    • Unreviewed (red) - needs attention
    • Reviewed (green) - ready to go

[GIF showing status being toggled from the table]

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Bulk Operations - Working Smarter

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Selecting Multiple Products

Work with many products at once:

  1. Check the boxes next to products you want to select
  2. Or click Select All to choose all products on the current page
  3. For large operations, click Select all X products to include all pages

The selection counter shows how many products you’ve chosen.

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Bulk Editing

Make the same changes to multiple products simultaneously:

  1. Select the products you want to edit
  2. Click the Bulk Edit button
  3. In the bulk edit panel:
    • Choose which fields to update
    • Enter the new values
    • Preview changes before applying
  4. Click Apply Changes

Bulk changes cannot be undone automatically. Make sure you’re confident in your changes before applying them.

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AI-Powered Product Enrichment

Improve your product descriptions using AI:

  1. Select products that need better descriptions
  2. Click the Enrich button
  3. Choose an AI prompt that matches your needs
  4. Review the settings and click Start Enrichment
  5. Watch as products are enhanced with better descriptions

The system will show progress and notify you when enrichment is complete.

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Import and Export

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Bringing Products In

Add products from various sources:

  1. Click the Import button
  2. Choose your source:
    • Upload Excel/CSV files
    • Connect to Shopify, WooCommerce, Magento
    • Use other configured integrations
  3. Follow the import wizard to map your data
  4. Review and confirm before importing

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Getting Products Out

Export your products to other platforms:

  1. Select specific products or leave none selected for all products
  2. Click the Export button
  3. Choose your destination platform or file format
  4. Configure export settings as needed
  5. Start the export and download when ready

Exports include all your enriched content and custom attributes, so you’re not losing any of your hard work.

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Understanding Product Information

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Status Indicators

Products show different status information:

  • Review Status: Shows if a product has been reviewed (green) or needs attention (red)
  • Translation Status: Indicates if AI enrichment has been applied
  • Timestamps: Track when products were created, updated, imported, or enriched

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Custom Attributes

Your project may have custom fields specific to your business:

  • These appear as additional columns in the table
  • They can be filtered and sorted like standard fields
  • Edit them just like any other product information

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Tips for Efficient Product Management

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Daily Workflow Suggestions

  1. Start with a saved layout that shows your most important columns
  2. Filter for unreviewed products to focus on what needs attention
  3. Use bulk operations for repetitive tasks
  4. Set up enrichment for products with poor descriptions
  5. Export regularly to keep other systems updated

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Keyboard Shortcuts

  • Enter in search bar to search immediately
  • Escape to close modals
  • Tab to navigate between form fields
  • Space to toggle checkboxes

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Best Practices

Save time with templates: Create different layout templates for different tasks (daily review, bulk editing, export preparation).

Use descriptive search terms: The more specific your search, the faster you’ll find what you need.

Double-check bulk operations: Always review your selections before performing bulk edits or deletions.

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Getting Help

If you need assistance:

  • Hover over buttons for helpful tooltips
  • Reach out to support for technical issues

Remember, the Products page is designed to grow with your needs. Start with the basics and gradually explore more advanced features as you become comfortable with the interface.